PRIVACY POLICY
YOUR PRIVACY IS OUR PRIORITY. THIS POLICY EXPLAINS HOW WE COLLECT, USE, AND PROTECT YOUR INFORMATION.
LAST UPDATED: September 17, 2025
TABLE OF CONTENTS
1. Introduction
2. Information We Collect
3. How We Use Your Information
4. Legal Basis for Processing
5. Information Sharing and Disclosure
6. Data Security
7. Your Rights (GDPR/CCPA)
8. Data Retention
9. International Transfers
10. Contact Information
1. INTRODUCTION
Hazeldew ("we," "our," "us," or "Company") operates the Hazeldew job board platform (the "Service"). We are committed to protecting your privacy and ensuring the security of your personal information.
This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our job board platform, including when you:
- Create an account as a job seeker or employer
- Post job listings or apply for positions
- Use our matching and recommendation services
- Interact with our platform features
- Communicate with us or other users
IMPORTANT: By using our Service, you consent to the collection and use of your information as described in this Privacy Policy.
2. INFORMATION WE COLLECT
2.1 Personal Information
Job Seekers
- • Identity: Name, email address, phone number
- • Professional: Resume, work history, skills, education
- • Profile: Profile photo, bio, location preferences
- • Account: Username, password, account preferences
- • Communication: Messages, application notes
Employers
- • Company: Company name, industry, size, location
- • Contact: Business email, phone, address
- • Billing: Payment information, subscription details
- • Recruitment: Job requirements, hiring preferences
- • Account: Admin users, permissions, settings
2.2 Usage Information
Platform Activity
- • Job search queries and filters used
- • Pages visited and time spent
- • Applications submitted and viewed
- • Job postings created and managed
- • User interactions and communications
Technical Data
- • IP address and location data
- • Device information and browser type
- • Operating system and screen resolution
- • Cookies and similar technologies
- • Log files and error reports
3. HOW WE USE YOUR INFORMATION
Core Services
- • Match job seekers with relevant opportunities
- • Provide personalized job recommendations
- • Process job applications and communications
- • Manage employer job postings and candidates
- • Facilitate employer-employee connections
Platform Improvement
- • Analyze usage patterns and user behavior
- • Improve our algorithms and matching systems
- • Develop new features and services
- • Conduct research and analytics
- • Optimize user experience and performance
Communication
- • Send job alerts and notifications
- • Provide customer support
- • Share important platform updates
- • Send marketing communications (with consent)
- • Facilitate user-to-user communications
Legal & Security
- • Comply with legal obligations
- • Protect against fraud and abuse
- • Enforce our terms of service
- • Respond to legal requests
- • Maintain platform security
4. LEGAL BASIS FOR PROCESSING (GDPR)
We process your personal information based on the following legal grounds under the General Data Protection Regulation (GDPR):
Consent
When you explicitly agree to processing for specific purposes (e.g., marketing communications)
Contract Performance
To provide our job board services and fulfill our contractual obligations
Legitimate Interest
To improve our services, prevent fraud, and maintain platform security
Legal Obligation
To comply with applicable laws and regulations
5. INFORMATION SHARING AND DISCLOSURE
We do not sell, rent, or trade your personal information to third parties. We may share your information only in the following circumstances:
With Your Consent
When you explicitly agree to share information with specific parties
Job Application Process
Your application materials (resume, cover letter, profile) are shared with employers when you apply for positions
Service Providers
With trusted third-party vendors who help us operate our platform (hosting, analytics, payment processing, email services)
Legal Requirements
When required by law, court order, or to protect our rights, property, or safety
Business Transfers
In connection with a merger, acquisition, or sale of assets (with notice to users)
6. DATA SECURITY
We implement comprehensive security measures to protect your personal information:
Technical Safeguards
- • End-to-end encryption (TLS 1.3)
- • Data encryption at rest (AES-256)
- • Secure authentication (OAuth 2.0, MFA)
- • Regular security audits and penetration testing
- • Intrusion detection and monitoring systems
- • Secure API endpoints and data validation
Organizational Measures
- • Employee background checks and training
- • Role-based access controls
- • Regular privacy and security training
- • Incident response procedures
- • Data minimization principles
- • Regular policy reviews and updates
IMPORTANT: While we implement strong security measures, no system is 100% secure. We cannot guarantee absolute security of your information.
7. YOUR RIGHTS (GDPR/CCPA)
You have the following rights regarding your personal information:
Right to Access
Request a copy of your personal data we hold
Right to Rectification
Correct inaccurate or incomplete personal data
Right to Erasure
Request deletion of your personal data ("right to be forgotten")
Right to Portability
Receive your data in a structured, machine-readable format
Right to Restrict Processing
Limit how we process your personal data
Right to Object
Object to processing based on legitimate interests
Right to Withdraw Consent
Withdraw consent for consent-based processing
Right to Complain
Lodge a complaint with supervisory authorities
TO EXERCISE YOUR RIGHTS: Contact us at privacy@hazeldew.com or use the settings in your account dashboard.
8. DATA RETENTION
We retain your personal information only as long as necessary for the purposes outlined in this Privacy Policy:
Active Accounts
Personal data is retained while your account is active and for 2 years after last activity
Job Applications
Application data is retained for 3 years for record-keeping and legal compliance
Legal Requirements
Some data may be retained longer to comply with legal obligations or resolve disputes
Marketing Data
Marketing preferences are retained until you opt-out or for 3 years of inactivity
9. INTERNATIONAL TRANSFERS
Your personal information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers:
- • Standard Contractual Clauses: We use EU-approved standard contractual clauses for transfers
- • Adequacy Decisions: We transfer data to countries with adequate protection levels
- • Certification Schemes: We work with certified service providers (e.g., Privacy Shield successors)
- • Consent: We obtain explicit consent for transfers when required
10. CONTACT INFORMATION
If you have any questions about this Privacy Policy, want to exercise your rights, or need to report a privacy concern, please contact us:
General Inquiries
Email: privacy@hazeldew.com
Phone: +1 (555) 123-4567
Response Time: Within 48 hours
Data Protection Officer
Email: dpo@hazeldew.com
Phone: +1 (555) 123-4568
Response Time: Within 24 hours
Mailing Address
Hazeldew Inc.
Attn: Privacy Department
123 Innovation Drive, Suite 100
Tech City, TC 12345
United States
CHANGES TO THIS PRIVACY POLICY: We may update this Privacy Policy from time to time. We will notify you of any material changes by email or through our platform.